Good day,

Year end is getting closer and there are a number of things that happen during this time of year, so I thought

I would mention a few important items.  If you don't already know, there is a retreat in Paris next year; it is a weekend retreat and if you are interested, I would advise that you get your application in as soon as possible.  I do have the form available if you want me to email you a copy, or go to www.tops.org and download it there.  While you're at it, check out our newly designed site, it's awesome.

Leaders

You should now have received an envelope from headquarters, which inlcudes new pages for your chapter manual, resume form, your TOPS and KOPS weight charts, and programs 87 & 88.   All chapters should have 2 copies of the Chapter Manual, one should be kept with the weight recorder and the other with one of the other executive. 

The chapter resume is due January 8, 2012 to

Carol Harper

24 Langstone Cr.

Georgetown, ON  L7G 4N3

DO NOT request a signature at point of delivery.   

1.  the weight charts are signed by the members.

2.  That the personal info is filled out, including the Division, as the first weigh in determines which division a TOPS member belongs.

3.  The first weigh in and last weigh in are in .25 lbs as that is how the yearly weight and resume is calculated.

4.  Resume is due January 8

Treasurers:

This is the time you look over your renewal list and ensure that all members are up to date with their renewal.  If you have members who are due mid December, encourage your membership to renew early as their renewal date does not change.

It takes a few weeks to get from your chapter to headquarters; membership renewals are mail out 3 months in advance.

So, if they pay you on the date it is due, by the time it gets to me, then to headquarters, they can actually become inactive.

Membership fees increase $2.00 a year, from $30.00 to $32.00, and teen/spouse is $16.00 ~ starting January 1, 2012. 

If the renewal for 2012 is paid in 2011, the renewal fee is still $32.00 

When you renew a weight on the membership form, it is done in .25 lbs. , rounding up to the next .25.  This will make a difference for their Highest Weight Recorded as well.  

I am attaching the Maintenance form for 2012; I have filled out the information necessary, if you save it, then fill in the top part, the bottom half will fill in automatically.   You need to fill in the exact number of members registered with TOPS headquarters, in the box appropriate for your numbers.  If you are 1-10 members, you owe, $1.00 a month, so $12 for the year. Let me know if you are able to open it, thanks. 

Please send it with your resume along with a cheque.  Active membership totals can be found on line or through me.  Your maintenance is based on your active members registered at TOPS headquarters. 

You will receive your first PRD bulletin in early December, be sure to share it with your chapter.

"Dream, Believe, Achieve"
Carol